Bookkeeper Accounting

Full-time Bookkeeper and Accounting

We have an immediate opening for a full-time Bookkeeper. In this role, you will be our primary in-house accounting person, responsible for organizing, coordinating, and completing the general accounting activities. You’ll work closely with the President and our outsourced fractional CFO/controller to keep our financial records accurate and up to date.

This position is ideal for someone who enjoys being the “go-to” accounting person in a small/midsized manufacturing company and doesn’t mind a mix of bookkeeping and administrative support.

Key Responsibilities

Accounting & Bookkeeping

  • Reconcile invoices and vendor statements to ensure accuracy.
  • Complete tasks related to credit applications, unclaimed property, collections, accounts receivable, and accounts payable.
  • Collect, validate, prepare, document, and process journal entries.
  • Process vendor bills for payment and prepare/check runs.
  • Complete monthly account reconciliations (e.g., accounts payable, accruals, and other assigned accounts) and follow up on reconciling items to maintain accurate general ledger balances.
  • Prepare and complete bank deposits.
  • Maintain accurate, timely financial records in our current ERP (xTuple) and support our transition to QuickBooks Online.

Collections & Customer Communication

  • Work with customers regarding payment/collections using a communication style that is kind, direct, and firm.
  • Communicate professionally with customers and internal team members to resolve billing questions, discrepancies, and payment issues.

Administrative Support

  • Provide some administrative support directly to the President (e.g., scanning, filing, basic document preparation or coordination tasks).
  • Update, scan, and file documents as needed to keep records organized and accessible.
  • Create and update SOPs (Standard Operating Procedures) for your responsibilities and follow all established SOPs.

Other

  • Contribute ideas and feedback to continuously improve accounting and office processes.
  • Exercise discretion, honesty, integrity, and respect with all customers and employees; demonstrate a positive attitude and effective communication.
  • Adhere to all company safety policies and OSHA standards at all times.
  • Perform other related duties as assigned.

Required Skills & Abilities

  • Highly organized with strong attention to detail and accuracy.
  • Proficient with Microsoft Office and Google Sheets.
  • Tech-savvy; proficient with PC skills and comfortable learning new systems (Mac experience a plus).
  • Excellent verbal and written communication skills.
  • Comfortable on the phone, especially when following up with customers for payments/collections.
  • Strong math skills.
  • Ability to multi-task and manage multiple priorities and deadlines.
  • Ability to maintain strict confidentiality in handling financial and sensitive company information.

Education & Experience

  • 3–5 years bookkeeping experience in a manufacturing environment (required).
  • Prior experience using a Mac (preferred).
  • QuickBooks Online experience preferred (currently using xTuple but moving to QBO).
  • Enjoys working with numbers and takes pride in being accurate and detail oriented.

Schedule: Full-time, Monday–Friday, 8-hour shift with a flexible start time

Benefits

Paid vacation and holidays, a generous health benefits package, 401 (k) plan, Paid time off for your birthday, good attendance bonuses, employee sponsored events such as picnics and appreciation lunches and a clean, safe work environment make this position a great way to build your career and find enjoyment in our work.

Keystone Wood Specialties is a wholesale manufacturer of wood components serving the custom cabinetmaking, furniture, and remodeling industries since 1972. As a family-owned company, we focus on providing a safe and supportive environment where our employees can build a rewarding career doing work they enjoy. Our manufacturing facility is clean and spacious. Equal Opportunity Employer.

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